The Boardroom Salon Company Privacy Policy

Last Updated: August 2025

This is the Privacy Policy of The Boardroom Salon Company, LLC, and its affiliated companies and subsidiaries (collectively, “Boardroom Salon,” “we,” “us,” or “our”). This policy explains how we handle your personal information and outlines your rights and choices. 

This Policy applies to your use of and interaction with Boardroom Salon and all related software applications, websites (e.g., boardroomsalon.com), mobile applications, portals, and cloud servers, as well as our marketing communications and social media interactions (collectively, the “Services”). 

By using our Services, you consent to this Privacy Policy, as amended from time to time. 

Table of Contents

  1. What Information Do We Gather About You?
  2. What Do We Do with the Information We Collect?
  3. To Whom Do We Disclose or Share Information?
  4. What Are Your Rights and Choices?
  5. California Privacy Notices and Rights
  6. Data Retention
  7. Data Security
  8. Guidelines for Children
  9. International Data Transfers and Legal Basis
  10. Third-Party Services and Links
  11. Governing Law
  12. Contact Us 

We included a Cookie Policy after the Privacy Policy located after the “Contact Us” section of the page.  

1. What Information Do We Gather About You?

We collect information that identifies you (“Personal Information”) and information about your use of our Services. The information we gather depends on which Services you use and how you use them. 

i.1.(A) Information You Voluntarily Provide 

We collect information you provide directly to us when you register, schedule an appointment, place an order, or communicate with us. 

  • Registration and Account Management: We collect identifiers such as your name, e-mail address, postal address, city, state, phone number, and account credentials.
  • Billing and Transactions: To process payments and fulfill orders, we collect your payment information (e.g., credit card information, billing address) and transaction history.
    • This information is transmitted via Secure Socket Layer (SSL) technology and encrypted into our Payment gateway providers (e.g., Zenoti) database. Your private financial information (credit cards, financials, etc.) will not be stored on our servers after a transaction.
  • Customer Care Interactions: When you contact our support teams, we collect your contact information and the content of your communications. We may monitor or record these interactions for quality assurance and training.
  • Surveys, Contests, and Special Offers (Notice of Financial Incentives): If you participate in promotions or surveys, we collect your contact information and responses.  

ii. 1.(B) Information Collected Automatically 

When you access our Services, we automatically collect certain information using technologies such as cookies, web beacons, and log files. (See our Cookie Policy for more details). 

  • Identifiers and Device Information: IP addresses, browser type, Internet Service Provider (ISP), operating system, and device identifiers (e.g., MAC address, Mobile Advertising IDs).
  • Geolocation Information: We use location information such as your city, state, or zip code (often inferred from your IP address) to personalize content, provide localized promotions, and show nearby Salon locations.
  • Usage Data (Internet and Network Activity): Information about your interactions with our Services, including referring/exit pages, date/time stamps, pages visited, time spent on pages, and movements around the Application. 

iii. 1.(C) Information We Create or Generate (Inferences) 

We may draw inferences from the information described above to create a profile reflecting your preferences, characteristics, and behavior. We use this information to personalize your experience and for targeted advertising. 

iv. 1.(D) Information Collected from Other Sources 

We may obtain information about you from other sources: 

  • Third-Party Platforms and Cloud Services: Information collected through third-party platforms used for scheduling (e.g., Zenoti) or cloud providers (e.g., AWS, Azure).
  • Marketing and Data Providers: We may supplement our data with information from marketing and data analytics providers, which may include demographic data.
  • Social Media: If you interact with our social media pages, we may receive data about those interactions. 

2. What Do We Do with the Information We Collect?

We use the information described above for the following purposes: 

v. 2.(A) Provide the Boardroom Services 

  • Creating and managing your account and memberships.
  • Processing payments and transactions.
  • Fulfilling orders and scheduling appointments.
  • Providing customer support and responding to inquiries.
  • Sending service-related communications (e.g., appointment reminders, policy updates). 

vi. 2.(B) Personalize Your Experience 

We use your information, including usage history and location, to tailor our Services, highlight relevant promotions, and make the Application easier to use by remembering your information. 

vii. 2.(C) Develop Products and Services, and Do Analysis 

We analyze usage trends to improve our Services, develop new features, and conduct troubleshooting. We use analytics providers (e.g., Google Analytics) for this purpose. 

viii. 2.(D) Carry Out Administrative or Legal Tasks 

  • Promoting safety and security (e.g., detecting fraud, investigating suspicious activity).
  • Complying with legal, regulatory, and contractual requirements.
  • Enforcing our site policies and Terms of Service. 

ix. 2.(E) Advertise and Market Boardroom Services to You 

We use your information to market our Services to you. 

  • Communications: Sending you marketing communications, news, and special offers via email or other means.
  • Targeted Advertising: We use your information to deliver personalized ads for Boardroom Salon on third-party sites (e.g., Meta, Google Ads). As a geographic-based business, we rely on targeting specific locations in advertisements.
  • Custom Audiences: We may share hashed identifiers (like your email address) or use tracking technologies (like pixels) to identify you across services and build audiences for these marketing campaigns on third-party platforms. 

x. 2.(F) Aggregate or De-identify Information 

We may aggregate or de-identify your personal information so it can no longer identify you. We may use this data for any purpose, unless prohibited by law.

3. To Whom Do We Disclose or Share Information? 

xi. 3.(A) With Service Providers 

We engage trusted service providers to perform functions on our behalf. We limit the information provided to the minimum necessary and require them to keep this information confidential. Services include: 

  • Payment processing.
  • Scheduling and operations (e.g., Zenoti).
  • Email distribution and marketing support (e.g., HubSpot).
  • Analytics and data hosting (e.g., AWS, Azure).
  • Security and fraud prevention. 

xii. 3.(B) With Advertising and Marketing Partners ("Sale" or "Sharing") 

We share information with third parties to facilitate our marketing efforts and provide targeted advertising. This includes sharing hashed email addresses, IP addresses, device identifiers, and usage data with advertising networks and social media platforms (e.g., Meta, Google). 

Under some laws, like California's CPRA, this activity is considered a "sale" or "sharing" of personal information for cross-context behavioral advertising. You have the right to opt-out (See Section 4). 

xiii. 3.(C) For Legal Reasons or Business Transitions 

  • Legal Compliance and Law Enforcement: We will cooperate with official law enforcement inquiries, subpoenas, and other legal processes when necessary to comply with laws, or to protect our rights, property, or safety.
  • Business Transition: In the event of a merger, acquisition, or sale of assets, your information may be among the assets transferred. 

4. What Are Your Rights and Choices? 

You have several rights and choices regarding your information. 

xiv. 4.(A) Communications Preferences 

  • Email: You can opt-out of marketing emails by following the unsubscribe instructions in those emails. You will continue to receive transactional emails.
  • Text Messages: You can opt-out of receiving text messages by replying STOP or following the instructions in the message.
  • Push Notifications: You can opt-out of push notifications by adjusting your mobile device settings. 

xv. 4.(B) Access, Correct, Update, or Delete Your Personal Information 

You have the right to request access to, correction of, or deletion of your personal information. You may also have the right to restrict or object to processing and the right to data portability. 

To submit a request, please contact us via: 

We will verify your identity before complying with your request. 

xvi. 4.(C) Opt-Out of Targeted Advertising and "Sale/Sharing" 

You have the right to opt-out of targeted advertising and the "sale" or "sharing" of your personal information. However, this can only be currently managed through a request submitted via the “Your Privacy Choices” link here and at the bottom of our website. 

  • Global Privacy Control (GPC): Some browsers support the Global Privacy Control (GPC) signal. If we detect a GPC signal from your browser, we will treat it as a request to opt-out of the sale or sharing of your personal information for that browser.
  • Do Not Track (DNT): Our website does not currently respond to DNT signals, as there is no uniform standard. 

5. California Privacy Notices and Rights

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA). 

xvii. 5.(A) Notice at Collection 

We collect the following categories of personal information for the purposes described in Section 2. We retain this information as described in Section 6. 

xviii. 5.(B) Your California Privacy Rights 

  • Right to Know, Correction, and Deletion: You have the right to request access to the personal information we have collected about you, and the right to request correction or deletion of that information. (See Section 4.B).
  • Right to Opt-Out of Sale or Sharing: You have the right to opt-out of the sale or sharing of your personal information for targeted advertising. (See Section 4.C).
  • Right to Limit Use of Sensitive Personal Information: We only use Sensitive Personal Information for purposes necessary to provide the Services (e.g., account security, location-based services if enabled) and do not use it for purposes requiring a Right to Limit under the CPRA.
  • Authorized Agents: You may designate an authorized agent to make a request on your behalf. We will require proof of authorization and verify your identity.
  • Non-Discrimination: We will not discriminate against you for exercising your privacy rights. 

6. Data Retention 

We retain your Personal Information for as long as is necessary for the purposes detailed in this Privacy Policy and to comply with applicable laws. When deciding how long to keep your information, we consider: 

  • The duration of our relationship with you (e.g., as long as you have an active account).
  • Legal obligations (e.g., tax or accounting requirements).
  • Whether retention is advisable for our legal position (e.g., statutes of limitations, litigation). 

7. Data Security

We implement a variety of appropriate organizational, technical, and physical security measures to maintain the safety of your personal information. This includes physical security of our servers and electronic security such as firewalls, password-protected databases, and secure connections (SSL). 

However, no data transmission over the Internet is 100% secure. We recommend using strong passwords and notifying us immediately if you believe your account security has been compromised. 

8. Guidelines for Children 

You must be 18 or over to use the Services. We are in compliance with the requirements of COPPA (Children’s Online Privacy Protection Act) and do not knowingly collect information from anyone under 13 years of age. 

9. International Data Transfers and Legal Basis 

xix. 9.(A) International Data Transfers 

Boardroom Salon is headquartered in the United States. If you are located outside the US, your information will be transferred to, processed, and stored in the US, which may have different data protection laws than your country. We implement appropriate safeguards for international transfers as required by law. 

xx. 9.(B) Legal Basis (For EEA/UK/Switzerland Residents) 

We process your Personal Information only when we have a lawful basis, including: 

  • Consent: You have given us consent for a specific purpose (e.g., marketing).
  • Contract: Processing is necessary for the performance of a contract with you (e.g., providing the Services you requested).
  • Legal Obligation: Processing is necessary to comply with the law.
  • Legitimate Interests: Processing is necessary for our legitimate interests (e.g., improving our services, security, marketing), provided these are not overridden by your privacy rights. 

10. Third-Party Services and Links 

The Services may contain links to other sites. Additionally, you use third-party services to access our Services (e.g., Zenoti). Boardroom Salon is not responsible for the privacy policies of such other sites or services. We encourage you to read the privacy policies of every website you visit. 

11. Governing Law 

This Privacy Policy shall be interpreted and governed by the laws of the United States and the State of California, without regard to conflicts of laws. 

12. Contact Us 

If you have any questions regarding our privacy policy, or if you wish to exercise your rights, please contact us: 

The Boardroom Salon for Men, LLC Corporate Headquarters  
Attn: Privacy Compliance  

5473 Blair Rd. Suite 100 #907083.

Dallas, TX 75231

Email: info@boardroomsalon.com  
Phone: 817-416-7575 

Boardroom Salon Cookie Policy 

Last Updated: August, 2025 

This Cookie Policy explains how Boardroom Salon uses cookies and similar tracking methods (such as pixels, web beacons, JavaScript, SDKs, and device identifiers, which we refer to collectively as "trackers") when you use our Services. 

1. What Is a Tracker?  

We use a variety of trackers to recognize your browser, analyze trends, improve our Services, and personalize your experience and advertising. 

  • Cookies: Small data files stored on your device.
    • First-party cookies are set by Boardroom Salon.
    • Third-party cookies are set by other companies (e.g., advertising partners like Google or Meta).
    • Session cookies are temporary; Persistent cookies remain for a period of time to remember preferences.
  • Pixels/Web Beacons: Tiny, invisible graphics on web pages or emails that track whether you have opened them.
  • JavaScript: Code used to measure how you interact with our sites.
  • SDKs (Software Development Kits): Code used in our mobile apps by our vendors to collect device and user data.
  • Device Identifiers: Unique identifiers stored on your device, used for advertising and recognition across apps and services.
  • ID Syncing: Our marketing vendors may use "ID syncing" to match the tracker ID assigned to you with IDs held by other companies, linking interest information to determine which ads to show you. 

2. What Trackers Do We Use And For Which Purpose?

We use the following types of trackers: 

  • Essential Trackers: Necessary for the site to operate and provide requested services (e.g., staying logged in, HubSpot, managing bookings via Zenoti, security).
  • Analytics Trackers: Help us understand how visitors use our website (e.g., pages visited, traffic sources). We use this to analyze traffic and improve the Services. (e.g., Google Analytics, HubSpot).
  • Marketing and Advertising Trackers: Help us and our partners determine which ads to show you for Boardroom Salon services on other platforms. They collect information about your browsing habits across different sites to target ads (cross-context behavioral advertising) and measure campaign effectiveness. (e.g., Meta Pixel, Google Ads Tag). 

3. How Do I Manage Trackers? 

You can manage your tracker settings in several ways: 

  • Privacy Preference Center: You can manage your consent for non-essential trackers at any time by clicking on Your Privacy Choices" in our website footer.
  • Browser Settings: You can adjust your browser settings to refuse cookies. If you do so, some features of our Services may not function properly.
  • Mobile Device Settings: You can reset your mobile advertising identifiers or opt-out of interest-based ads through your device settings.
  • Industry Opt-Outs: You can opt-out of targeted advertising from members of the Digital Advertising Alliance (DAA) or Network Advertising Initiative (NAI) by visiting their respective websites.